At Vinshe Systems LLC, we are committed to safeguarding the personal data of our clients, job seekers, and website users. This Data Policy explains how we collect, process, store, and protect personal and sensitive data, ensuring compliance with applicable data protection laws and industry best practices.
Scope of the Data Policy
This Data Policy applies to all personal data collected by Vinshe Systems LLC, whether through our website, career placement services, IT staffing services, or any other interactions with clients and job seekers. It also governs how our team members handle, store, and process this data internally.
Types of Data Collected
2.1. Personal Data:
• Full name, contact details (email address, phone number, physical address)
• Employment history, educational background, and resume information
• Payment and billing details (credit card information, transaction history)
2.2. Sensitive Personal Data:
• Information related to job seeker’s status, work permits, or visa requirements (where applicable)
• Any voluntary information you provide that is sensitive in nature (e.g., racial or ethnic origin, health information)
2.3. Non-Personal Data:
• IP addresses, browser type, operating system, and browsing patterns (through cookies and analytics tools)
• Service usage data, including engagement with our online job seeker portals or client dashboards
Purpose of Data Collection
We collect personal and sensitive data for the following purposes:
• To provide job placement and staffing services
• To communicate with clients and job seekers regarding available positions or staffing requirements
• To process payments and manage contracts
• To improve our services and website functionality through data analytics
• To comply with legal obligations, including tax reporting and compliance with labor laws
Data Processing and Usage
We process personal and sensitive data in compliance with data protection laws. The data processing activities we perform include:
• Data Storage: All personal data is stored securely in our database and on cloud servers compliant with relevant security standards. We use encryption to protect sensitive data.
• Data Access: Only authorized employees and service providers have access to personal and sensitive data, and only for the purpose of fulfilling the job placement or staffing services.
• Data Sharing: We only share personal data with third parties when necessary for delivering our services. This includes:
• Potential employers for job seekers
• Third-party service providers, such as payment processors (e.g., Stripe) or background check services
• Legal authorities if required by law
We ensure that all third parties handling personal data are contractually bound to comply with relevant data protection regulations.
Data Security
We take the following measures to protect your data:
• Encryption: We use encryption for sensitive data, including payment details and personal identification.
• Access Control: Only authorized personnel have access to sensitive data. Access to data is role-based and subject to regular audits.
• Secure Storage: Data is stored on secure servers with multi-layered security measures, including firewalls, anti-virus software, and secure backups.
• Regular Audits: We conduct regular security audits and vulnerability assessments to maintain the integrity and security of our systems.
Data Retention
We retain personal data for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. This includes:
• Job Seeker Data: Retained for the duration of the job search and placement process. After a successful placement, data may be retained for a minimum of 7 years for compliance purposes.
• Client Data: Retained for the duration of the staffing contract and for a minimum of 7 years after contract completion for legal and financial purposes.
• Website Data: Non-personal data (e.g., analytics) is retained for internal analysis and improvement indefinitely or until requested to be deleted by the user.
Data Subject Rights
In compliance with GDPR, CCPA, and other applicable regulations, individuals have the following rights regarding their personal data:
• Access: You have the right to request access to the personal data we hold about you.
• Correction: You can request the correction of inaccurate or incomplete data.
• Deletion: You have the right to request the deletion of your data, subject to legal or contractual restrictions.
• Restriction of Processing: You may request that we limit the processing of your data under certain circumstances.
• Data Portability: You can request a copy of your personal data in a structured, machine-readable format.
To exercise any of these rights, please contact us at info@vinshellc.com.
Data Transfers
We may transfer personal data to jurisdictions outside your home country, including countries that may not provide the same level of data protection as your home country. When we do so, we ensure that all transfers comply with applicable data protection laws, including the use of standard contractual clauses approved by the European Commission (for EU data subjects) or compliance with the U.S.-EU Privacy Shield (for U.S. and EU transfers).
Data Breaches
In the event of a data breach, we will take immediate steps to mitigate the breach and notify affected individuals in accordance with applicable laws. We will report any significant breaches to the relevant data protection authorities within the required timeframes.
Third-Party Services
We may use third-party services, such as payment processors (e.g., Stripe) or cloud storage providers, that collect, process, or store your data. We ensure that these providers comply with applicable data protection regulations and industry standards.
Changes to This Data Policy
We reserve the right to modify this Data Policy at any time. Any changes will be posted on our website with an updated effective date. We encourage you to review this policy regularly to stay informed about how we handle your data.
Contact Us
For any questions or concerns regarding this Data Policy, or to exercise your data rights, please contact us at:
Email: info@vinshellc.com
Phone: 512-660-7627
Mailing Address: 20811 DAWN DR, STE 905, LAGO VISTA, TX 78645